Overview

The Evidence Manager system was developed by the PERCS Index to provide immediate access to information and to maintain a chain-of-custody log on all items under Property Room control. This is achieved through the use of Windows technology, sophisticated database design and by using proven barcode technology. The increased efficiencies and tighter controls provided by Evidence Manager help to ensure the integrity of all evidence for prosecution and disposal purposes.

Barcode Technology

Barcode technology provides a rapid and simple method of data collection that is extremely accurate. Once a piece of evidence has been entered into the system, its movement can be controlled with a simple ‘point and shoot’ procedure.
Additional information such as Description, Officer # and Name, Date etc. are included on the label to further aid in the fast identification of the item. A signature field can also been included if required.

Chain of Custody

Evidence Manager controls all items of evidence and property coming into custody and records every movement of that evidence until final disposition or disposal. Signature bearing receipts can be easily created for an additional audit trail if required. Courtroom ready reports are also an integral part of Evidence Manager.

The Benefits

• Improved efficiencies through fast, accurate inventory and audits
• Time saving through elimination of repetitive forms and data entry
• Immediate response to inventory inquiries due to powerful database search tools
• Increased efficiencies with powerful word processor and mail merge capabilities to the database
• Maximum utilization of storage space due to timely disposal of evidence
• Complete history logs of any evidence can be viewed and printed any time
• Transactions immediately recorded
• Standardization of evidence reporting
• Complete control over security and access - even over a network
• Extensive reporting including: disposal lists, files for review, archiving, crime scene evidence entry, and more…

For a more detailed look at Evidence Managers specifications and features in Adobe Acrobat format, click here.

Evidence Manager 5.0 Components

Basic Package includes:

• Evidence Manager 5.0 software
• Network Remote Module for use on a network
• Field Module for use on a remote PC
• Thermal transfer bar code label printer
• Barcode laser scanner
• One year of Technical Support
• 10,000 barcode labels

Optional Equipment Includes:

• Extra printers for additional workstations
• Handheld data terminal for Inventory

Optional Module Includes:

• Digital Photo Module - attach digital images to any item of evidence
• Digital Signature Module - attach a digital signature for movement or destruction of items
• Digital Drug Scale Module - used to directly enter drug weights into the system
• SQL Server Module- full support for Microsoft SQL Server, from Express to Enterprise.  Full support for custom reporting, dashboards and business intelligence via Microsoft Report Builder and Power BI
• Flow Chart Module - major incident flow chart
• Digital Evidence Module (coming soon) - attach digital artifacts (Video, Audio, Device Images and much more) to any item of evidence. Cloud storage fully supported
• Digital Document Module (coming soon) - attach documents (PDF, Word, Excel, Office).  Cloud storage and SharePoint fully supported

Equipment required not included:

• PC with Windows XP, Windows 7 - Windows 11
• 32 MB RAM, 20 MB Hard Drive available
• Color monitor
• Laser / Inkjet printer

Evidence Manager In Action

We have added a slide section  showing the main Evidence Manager screens, each with a short description.   This will give you an overview of the program in action!

We have added a video tour section that shows in detail the different features of the program.

For a full color brochure in Adobe Acrobat format, click here. If you don't have an Acrobat reader, you can download a copy for free.

Evidence Manager on a LAN